Please
note: this
WEBpage is NOT an official record of either the Building Committee or
the School Building Committee...official records and
actual minutes plus documentation for actions may be found in Town Hall
or in the offices of the Owner's Representative at the Jarvis Military
Academy (Norfield Road and Weston Road southeast corner) office on 2nd
floor...until close out time.
Building
Committee/School
Building
Committee:
Are they busy, or what? I'm glad they are getting involved in the
long range development of the central part of Weston!
















CURTAIN GOING UP ON W.H.S. AUDITORIUM AND
TOWN HALL ROOF REDO PROJECTS...NOT TO MENTION BOOSTER BARN & HOME
STANDS...
- Please
be
advised...this (top, left) is the Plan for @$80 million. So what is the story about how
we
got to where we are? Click here
for review.
- Next, logo
for
Town's arts partner - SPECIAL
TOWN MEETING ON JUNE 11, 2008 APPROVED AUDITORIUM REDO!
- KAESTLE BOOS' FINAL NUMBERS PART
OF REPORT HERE.
- Town Hall Roof project gets
the go ahead from the Selectmen August 7, 2008;
- BOOSTER BARN REDO - stands for this Fall/Winter;
building for teams to be located next to home stands and facing School
Road - for the Spring. The construction project finishing off in
a spectacular performance by Weston parents: sports families rise
to the challenge again for Booster Barn;
- "ROOFING MATTERS" PAGE - click here;
- And guess what?
Someone replaced
the burned out light bulbs in the Commission Room (both sides of the
room);
- Cartbridge designer to
oversee Auditorium project; one computer-generated view of new
version of Cartbridge.
- REVSON FIELD latest.
- Building Committee to lead
the way on photovoltaic
cell project!
- "SPEAK
UP 2008"
featured lots of questions to and answers from Building Committee!!!
The latest word: as the NEW YEAR BEGINS 2008...TO GET
THE HISTORY CLICK HERE;
- TOWN HALL ROOF
REPLACEMENTS STALLS (it went ahead after all - see item above) - read earlier report here.
- One
of the most
expensive continuing tasks for local government if replacing roof
structure for municipal facilities;
- KAESTLE BOOS (link to their response, in part, to
RFQ), checked out other facilities' roof
repair needs- draft in October '07, final report in November...it was
presented to the Building Committee in December and then Jan.9,
'08; KAESTLE BOOS' FINAL
NUMBERS PART
OF REPORT HERE.
This is the report that, in 2008 dollars, lays out K-B's opinion of the
physical conditions of schools and some Town buildings.
- New
subcommittee on alternative energy...its new webpage
location (and read unofficial minutes)! Changes
proposed to the State Building Code this Session...
- Update from the Town Administrator...SPECIAL TOWN MEETING
JAN. 17, 2008 to rearranged amounts among the three parts of the
Referendum of Nov. 15, 2001.
- Revson
repair project crisis in March; it was on the Selectmen's agenda
October 4, 2007 (was sent back to Building
Committee); read FORUM story on initial
introduction to Selectmen; unofficial
history from our meeting notes;
- HS
ROOF: done! ATBM OK's funds
in Capital Budget for $36,000 worth of school repair projects.
- Town Hall Roof story - what else do you think
is
needed? Town Hall condition photos;
- Building Committee idea for seeking grant for
photovoltaic cells for high school roof - Selectmen give green
light
and small $$ to get it started;
- Project not completely losed
out yet; Special
Town Meeting Thursday, March 22 at 8pm in the Weston High School
Cafeteria; money from Question #3 of Referendum of Nov. 15, 2001
moved to new roof on
old section of high school plus $$ for auditorium - no new money;
read the call here.
TOWN TO SEEK F.E.M.A. MONEY
by
BRIAN GIOIELE, FORUM (design
before the Selectmen Oct. 4 for review)
June 13,
2007
Weston settles Losito lawsuit; Electrician to receive $125,000
Weston FORUM
by PATRICIA GAY
Dec 26, 2007
The town has settled a lawsuit with
an electrical contractor that claimed it was owed money from the
intermediate school building project.
On Monday, Dec. 17, Weston’s Board
of Finance approved paying $125,000 to M.J. Losito Electrical
Contractors of Bethel to settle a lawsuit the contractor filed against
the town in May. The selectmen approved the settlement in November.
The finance board’s approval to
allocate the funds puts an end to Losito’s claims against the town,
said Tom Landry, town administrator.
Losito was the electrical contractor
for the intermediate school building project and provided electrical
service, lights, power, voice and data lines, generator, and lighting
fixtures. The school opened in 2005.
The lawsuit said Losito had a
$1,739,000 lump sum written contract with the town to perform all the
electrical work on the project, but claimed the town owed it an
additional $783,032 because of delays and “change order” work requests
that required the contractor to incur expenses that were not in the
original contract.
“When the claim first came in,
O&G said it was without merit. However, after reviewing the claim,
we saw there was some merit. So at the end of the day, we decided to
settle out,” Mr. Landry said. O&G Industries was the construction
manager for the project.
Mr. Landry said most of the claims
from the intermediate school project have been settled and paid, but
there remains one contractor who has threatened to bring a lawsuit but
has not yet done so; and there is a wrongful termination case pending
in Hartford by Harold Mindell, whom the town fired in 2004 as the
owner’s representative on the project.
Mr. Landry also said most of the
written contracts the town made with contractors in the intermediate
school project contained arbitration clauses, so if the contracts were
disputed they would be settled by an arbitration panel and not in court.
However, the Losito contract did not
contain such an arbitration clause. There were at least “a few” other
contracts from the project that did not have that clause, Mr. Landry
said.
KAESTLE-BOOS: DRAFT version discussed at December 12, 2007
meeting - fantastic work
as far as we can tell, although my own rankings of conditions might
differ - will it get implemented - how?
Beginning at the Weston Middle School, it and
the other school buildings and attendant
facilities are all getting done bit by bit - big ticket items may need
different approach, however.


Building Committee looks at
old
drawings of Town Hall and its presently leaky roof in the Summer of
2006. Finally, work should begin summer of 2008...Board of Selectmen is
looking into a compromise; High School
roof project (old section of school) completed with $$ left over and
ahead of schedule!
Use there guys again!!!
Weston
eyes
rehab plan for municipal buildings
By JEREMY
SOULLIERE, Hour Staff Writer
July 2, 2007
WESTON — In the coming weeks, the condition of Weston's
municipal and
school facilities will be closely examined to map out a future
rehabilitation plan for the buildings.
The town will be contracting the architectural firm, Kaestle
Boos
Associates of New Britain, to evaluate the bulk of its facilities, Town
Administrator Tom Landry said, with the arrangement close to being
finalized. Kaestle Boos will be assessing a dozen town-owned buildings,
he said, including all the schools, Town Hall, the Weston Public
Library, and the transfer station buildings.
The Board of Finance approved an appropriation of $117,000 for
the
assessment earlier this month, Landry said, approximately $110,000 of
which will be allocated to Kaestle Boos. The remaining funds are set
aside for the contractors running the town's two water pump stations
and the wastewater treatment plant, he said, who will be conducting
their own evaluations at those facilities. Town employees will also be
assessing some of the town's smaller facilities, he said, including the
dog pound and the salt shed.
The idea for a sweeping assessment of town facilities stemmed
from the
schools' request to replace a portion of the high school roof this
year, Landry said, a $1.6 million project that was approved at a
special town meeting this past March. The roof was in critical
condition, he said, and had not been on the town's capital budget radar.
Town officials wanted to avoid such a surprise in the future, he
said,
and the building assessment was a way to do that.
"It became apparent that we needed to identify all these
town-wide
needs in a systematic way," said Landry, who noted the town had not
been in the habit of compiling its long term facility needs in the
past. "We're really trying to get out of being reactive in planning our
building needs. We want to be proactive."
The three month study, which is expected to begin sometime
before the
end of July, will take an inventory of each facility, he said,
examining roofs, doors, windows, foundations, plumbing, heating,
cooling and electrical systems, among other items. They'll gauge how
old each structure and system item is, and estimate when they need to
be replaced, Landry said.
When the study's finished, the town will have a "to do list" it
can
work off of for years to come, he said.
"It will help us prioritize what needs to be done first," he
said.
Once the building priorities are identified, Landry said, town
officials will then be left with the task of determining a financial
plan that will help carry out the future renovations. The town could
decide to set aside funds each year for its building needs, he said, or
take out bonds for the construction projects.
"That's going to have to be a community decision," he said,
referring
to the financial strategy the town will take with future renovations.
ARCHITECT FOR STUDY OF TOWN
AND
SCHOOL BUILDINGS SELECTED FOR INSPECTION AND RECORDING OF
CONDITIONS REQUIRING
FUTURE REPAIR OR REPLACEMENT; FUNDING REQUEST FOR SPECIAL
APPROPRIATION GRANTED!
STUDY FUNDING
OK'd
The Capital Advisory Committee met at 7:45am Monday
morning June 11 at Town Hall to, apparently, approve the request for as
it turns out, $117,000 for a study of Town/School buildings - the Board
of Finance has included this request on their own agenda of Thursday,
June 14, 2007.
The Building Committee, members of the Capital Advisory
Committee including the Town Administrator, Board of Finance, Board of
Education and staff attended a 5:30pm Wednesday, February 7, 2007
meeting in the Commission Room (prior to the School Building/Building
Committee regular meeting, posted for 8pm but actually was right after
this first session) to interview three (3) firms who were invited to
compete for the consulting job of evaluation of schools and some town
buildings (and if we understand the RFP, perhaps looking at
attendant drainege, fields, etc. facilities as well).
"About Town" was impressed with one of the firms especially (who
presented in detail how this task could be done), but we will wait for
the next Building Committee meeting on February 21, 2007 to post news
of that Committee's decision (which will be forwarded, we presume, to
the Board of Selectmen and then to the Board of Finance).
We think it is a fine idea to do such a study so that Town and School
buildings can be maintained properly in a way that will make sure we
don't end up bailing our way out of drainage overflows and potentially
creating indoor air quality problems as mold accumulates in wet places.
----------------------------------------------------
HISTORY: ONE SUBMISSION HERE.
Three (3) responses to RFP for study of facilities of major Town
and
all School buildings received by Board of Education and its Facilities
Director and presented to the Building Committee for review at January
10, 2007 meeting. The estimates (not
considered "bids") of professional work needed and its cost were
$52k, 124k, and $135k. Review by the Building Committee to be
done prior to recommendation to the Boards of Selectmen and Finance, we
assume.
NOTE: ITEM in Captial Budget
FY'08
($175,000) for Town Hall Roof Replacement FY2008. Pictures of
exterior and interior (new section) of Weston Town Hall below.



TOWN HALL IN NEED OF REPAIR?
First project, a new
roof...the longer we wait, the more there will be to do; and the drips
keep coming faster now - any mold here?
Building Committee
meets with winning firm and cost estimator April 16th...all three Selectmen ask for
"certificate of appropriateness" for fake slate May 7 at the Historic
District Commission - 4-0 "no" from that Commission.
------------
Weston Town Hall roof; Bids higher
than engineer’s estimate
Weston FORUM
by Kimberly Donnelly
Apr 10, 2008
Bids for replacing the roof at Weston Town Hall have
come in well above
the engineer’s estimate for the work. Two bids were received by
the
town and were opened Monday, April 7. Silktown
Roofing of Manchester entered a base bid of
about $607,000. Barrett Roofing of Danbury’s base bid was about
$917,000.
Tom Landry, town administrator, said the original
estimate for the roof
work was about $502,000. Mr. Landry said there is about $150,000
left
in a capital account in the current year’s budget that is designated
for the roof replacement. That is down from an allocation of $175,000,
because some of it was spent on engineering fees and asbestos testing,
he explained. The rest
of the money will likely come from the
general fund surplus,
Mr. Landry said, which will require Board of Selectmen and Board of
Finance approval, and possibly a special town meeting.
The next step now is to send the bids to the
Building Committee for
review. The Building Committee will decide if it will recommend
awarding a contract or if it will go back out for more bids. At
the Board of Selectmen meeting last Thursday,
April 3, Joe
Fitzpatrick, Building Committee chairman, said three companies had
picked up the bid package. Mr. Fitzpatrick said the job is
relatively
complex because it involves two separate roofing systems and facade and
metal work, and it “must be staged in an occupied building.”
There is also a drainage problem, but the
installation of gutters to
address that is not included in the roofing bids, Mr. Fitzpatrick said.
“We’ll work with the town on that,” he said.
Because the roof is slate, Selectman Gayle Weinstein
was concerned the
building have a sufficient support system in place, and she asked if
structural assessments have been done. Mr. Fitzpatrick said they have,
and the building is sound. Mr.
Fitzpatrick said the plan is to complete the
roof work this summer.
HIGHLIGHTS TO THE BUILDING
COMMITTEE/SCHOOL BUILDING
COMMITTEE
PAGE (in reverse chronological order):
- SPECIAL TOWN MEETING
SAYS "YES" TO AUDITORIUM REDO...PREVIOUSLY
- WHAT HAPPENED AT LATE-IN-THE-SCHOOL-YEAR TOWN MEETINGS.
- Special
Town Meeting Thursday, January 17, 2008 at 7pm, Town Hall Meeting Room
rearranged amounts among the three parts of the Nov. 15, 2001
Referendum
- Town-School
Referendum of 2001 no longer a political matter. The voters have
spoken. Revson, Auditorium at W.H.S. and enrollment still live
issues, however.
- At
"Speak Up" on Feb. 3, 2007, March 15 for a Public Hearing, March 22 for
a Special Town Meeting were dates for old section of the High School
Roof replacement project;
- Saturday.
May 13, 2006, 10:30am at Weston High School opening of new now totally
completed additions!
- February-March 2006 the latest end date for construction
of WHS and WIS work;
- Special
Town Meeting
June 17, 2004 votes "NO" on saving big tree at Revson Field - no delay
for school project most important to town;
- Construction
underway
on school projects! Check out official monthly photos HERE.
- NOW ON HOLD:Design
CompetitionW.M.S.
Auditorium/Performance Space: read all about the competition process...WINNER.
- LAST
APPROVAL
RECEIVED (Army Corps - School Road site plan) Dec. 3, 2003; first
bids awarded for steel and concrete.
- TREES
-
new trees
to go at best locations vis a vis new construction (to mitigate view of
construction or activity) - REMOVALS:
- Tree
Hearing Thursday,
November 13, 2003 at 2pm in Town Hall - trees on School Campus posted
for
removal: decision;
- Tree
Hearing,
Monday, September 22, 2003 at 1pm in the Town Hall Meeting Room - report.
- Tree
Hearing Tuesday,
August 26, 2003 re: lights on soccer/lacrosse artificial turf field/see
tree
warden decision.
- "Finishes"
sub-committee
meets early mornings to select materials and look into fine design
detail
(to keep costs down and get the best architectural result
possible)...check
out the types
of brick they may be looking at (this is only an Internet exercise
on THIS WEBpage);
- REFERENUM
VICTORY
(AGAIN) FOR 3-4-5 SCHOOL...APRIL 22 VOTE DECISIVE (65% to 35%) IN FAVOR
OF CONSTRUCION ("NO" VOTE);
- It
is
reported
that School Building Committee/Building Committee Chair. gave thorough
and professional presentation at Special Town Meeting April 10
supporting
3-4-5 school (reasons to vote "no" on April 22 Referendum, in
favor of building the 3-4-5 school);
SOME HISTORY:
- Report
given to
Board of Selectmen
December 5, 2002 by Owner's Rep on status
of school and related work being undertaken.
- First
Selectman
Woody Bliss remarked on Saturday, Nov. 23, 2003 at Kiwanis, School
projects
"on time, on budget" and moving ahead as the community would like it to
do. Former First Selectman Hal Shupack noted at the same meeting
that he was delighted to see the progress and what the project, (begun
under his administration--he did not say this) is becoming.
Everyone
present was impressed by how far the project has come, and how it is
being
managed.
- Weston School Road
Campus Site
Plan approved at October 9, 2002 School Building Committee meeting.
- Check
membership
of the School Building Committee and the Building
Committee (courtesy of the LWV of Weston);
- Referendum
passes,
and the Fletcher-Thompson
scheme approved by voters;
- Prior
to
June
Town Meeting and referendum--this
company, along with construction-managers O&G, picked up where
previous
plans had been left; To view alternatives considered by "Select
Team"
and a summary of framework for planning summer '01 design work - that
did
not take place as originally conceived (i.e. getting better specifics
on
concept designs) - click HERE;
- EVEN
MORE HISTORICAL
DATA: FINAL
OR&L PLAN
and map; unofficial
septic
background;
AND EVEN MORE HISTORY:
- Selectmen OK ED SPECS FOR
State Funding by June 30;
- Board of
Selectmen
(May 4, 2000 meeting) approved extra payment ($19,200) for School
Planner
(OR&L) to draw up education specifications...Ed Specs for four part
Plan. Four buildings and areas around them will be separate
applications.
For example: the new 3-4-5 building and attendent fill, paving,
fields
is one; the high school project plus moving School Road is
two;
the Middle School auditorium and renovations plus loop road is
three;
Hurlbutt renovations and School Road entrance is four. So easy to
explain! (These are my guesses--not confirmed what the four separate
projects
will actually be.)
- MAY 18 and May 25 Dates to
note...On May
18, 2000 at 7:30pm in the Weston Library Fuss&O'Neill presented
their
draft plan for sewers/septic to Town of Weston Boards and
Commissions.
The public was invited...but not to speak.
- On May 25, 2000 at 8pm
in the W.H.S. auditorium, there was be a PUBLIC HEARING on this same
proposal.
On June 1, 2000 (est.) at the Board of Selectmen, a decision was to be
made by that Board, and a recommendation will be made to the Board of
Finance
and then to Town Meeting...
- STOP THE PRESS...May 25 the
800 (est.)
Westonites
present put a stop to the Fuss&O'Neill sewer project option in a
loud
voice (and some great letters later in area newspapers). Thus, in
reading from old commentary on "About Town's" website, it is clear that
a previous Planning and Zoning Commission had strong backing to have
its say in these matters - read about it on this
"Select Committee" link to find out
how an alternative was found; Weston went ahead with this
non-sewer
solution...
Please
remember that this is not the official agenda/notes and if any opinions
are expressed they are those of the author of this website and no one
else's.




(L. to R.) Steve Ezzes (now
resigned; now on the Panel of Moderators), Ellen
Uzenoff and Dave Coprio at August 22, 2007 meeting.
Underconstruction (W.H.S. Auditorium). STANDING ROOM ONLY.
Up on the roof...
Building and School Building Committee
MEETING DATES 2008 - Wednesday,
every other week @7:30pm:
January 9, 23, Feb 6, 20, March 5, 19, April 2, 16, May 14, NOTE: May 28, June
11 cancelled - replaced by Special Meeting on Tuesday, May
21st;, 25, July 9, 23, August 6, 20, September 3, 17, October 1, 15,
29,
November 19, December 3, 17
Building Committee/School Building Committee,
Wednesday, December 17, 2008 at 7:30pm, Commission
Room at Town Hall.
1)
Call Meeting to Order: Meeting called to order/done
2) Approve Minutes of Previous meetings: Approve of
Meeting Minutes of 12/03/08/done;
3) Booster Barn: estimated cost too high
a)
Project Status;
b)
Permits;
c)
Budget & Schedule;
4)
HS Auditorium Project: remaining work to be done, but it opened earlier
in the week
a)
Construction & Punch List Schedule / Status;
b)
Review of requested lighting changes;
c)
Budget
5)
TOW Town Hall Roof Replacement: Project Update/?
6) Alternate Energy Committee Presentation /
Discussion: more in January
7) New Business as may properly come before the
meeting: As required;
8) Executive Session - conducted
a)
Mediation review of C&H claim;
b)
Mediation review of FT claim;
9)
Change Orders & Invoice Approval for Payment: Consultant &
Other Invoices; Submission to the SBC for review & approval, if
any
10) Election of Chairman and Vice-Chairman for
2009/Fitzpatricy, Chair., Wolf, Vice-Chair.
11) Next Meeting(s): Jan 7, 2009 @ 7:30 PM, TOW, Town
Hall, Commission Rm.
Building Committee/School Building Committee,
Wednesday, December 3, 2008 at 7:30pm, Commission
Room at Town Hall. Reconvening at WHS Auditorium @8:45pm
A quorum of
the School Building Committee was present. Minutes were
approved. Discussion of other projects, then an on-site visit to
the auditorium - which is getting there!!! See photos here.
Building Committee/School Building Committee,
Wednesday, November 19, 2008 at 7:30pm, Commission
Room at Town Hall.
A quorum of
the School Building Committee was present. Minutes were
approved. Presentation in detail of the latest working drawings
(?) of the Booster Barn and Stands/Press Box were shown by
Kaestle-Boos. The status of the High School Auditorium was next -
things going well and on schedule to be completed by the first week of
December. Seats coming next Monday - a few days to install.
Building Committee/School Building Committee,
Wednesday, November 12, 2008 at 7:30pm, Commission
Room at Town Hall.
1)
Attendance:
2) Call Meeting to Order: Meeting called to order
3) Approve Minutes of Previous meetings:
Approve of Meeting Minutes of 8/17/08; 10/15/08 &
10/29/08/done
4) Booster Barn: Design Update; Budget &
Schedule/nothing new
5) HS Auditorium Project: pressure to finish on time
a)
Auditorium Renovation:
i)
Construction & Schedule Status
ii)
Budget review
iii)
Review of pending CO’S
6)
TOW Town Hall Roof Replacement: Status discussed
7) Alternate Energy Committee Presentation /
Discussion: Sub-Committee to review progress to date
8) New Business as may properly come before the
meeting/?
9) Executive Session As Required - we left.
10) Change Orders & Invoice Approval for Payment:
Consultant & Other Invoices; Submission to the SBC for review &
approval, if any CRG
11) Next Meeting(s): November 19th 2008 @ 7:30 PM,
TOW, Town Hall, Commission Rm.
12) Adjournment:
Building Committee/School Building Committee,
Wednesday, October 29, 2008 at 7:30pm, Commission
Room at Town Hall.
1)
Attendance: quorum present
2) Call Meeting to
Order:
3) Approve Minutes of Previous meetings: 10/15/08/not
done
4) Booster Barn:
a)
Proposal / Schedule / Design considerations/go ahead given on latest
design
b)
Budget Review
5)
HS Auditorium Project: discussion of budget, which is OK for now, then
visit to WHS
a)
Auditorium Renovation:
i)
Construction Status
ii)
Schedule Update
iii)
Budget review
iv)
Review of pending CO’S (CAR’S)
6)
TOW Town Hall Roof Replacement: going great!
a)
Status
b)
Roof Gutter Design
7)
Alternate Energy Committee Discussion:
8) New Business as may properly come before the
meeting:
9) Executive Session As Required
10) Change Orders & Invoice Approval for Payment:
Consultant & Other Invoices; Submission to the SBC, if any
11) Next Meeting(s): November 12, 2008 @ 7:30 PM,
TOW, Town Hall, Commission Rm. a) Reschedule Meeting
planned for 11/26/08
12) Adjournment:
Building Committee/School Building Committee,
Wednesday, October 15, 2008 at 7:30pm, Commission
Room at Town Hall.
1)
Attendance: quorum present
2) Call Meeting to Order: Meeting called to order
@
PM
3) Approve Minutes of Previous meetings:
a) Approve of Meeting Minutes of 10/01/08/done
4) HS Auditorium Project: Full review of where
the project stands (a bit behind) and report from builder as well as
staff; payment of some bills made.
a)
Auditorium Renovation:
i)
Construction Status
ii)
Schedule Update
iii)
Review of pending CO
5)
TOW Town Hall Roof Replacement: a) Schedule
Update/moving along.
6) Booster Barn: presentation by Kaestle-Boos
with rep of Booster Barn group present - some aspects of design set,
budget still limits design possibilities.
a)
Proposal / Schedule / Design considerations
b)
Budget Review
7)
Alternate Energy Committee Discussion: a) Discussion
if any/nothing to report on RFP
8) New Business as may properly come before the
meeting:
9) Executive Session a) As Required
10) Change Orders & Invoice Approval for Payment:
a) Consultant & Other Invoices; Submission to the
SBC, if any
11) Next Meeting(s): October 29, 2008 @ 7:30 PM, TOW,
Town Hall, Commission Rm.
12) Adjournment: Meeting adjourned @ _____:_____ PM
Building Committee/School Building Committee,
Wednesday, October 1, 2008 at 7:30pm, (changed from WHS
Auditorium at 4:30pm Wednesday) TOWN HALL COMMISSION ROOM.
DRAFT agenda
posted at 4pm, Tuesday, September 30 - all "the usual suspects" on the
agenda (Auditorium, Town Hall roof replacement, Booster Barn,
Alternative Energy, new business, executive session, if needed, change
orders and invoices for payment, next meeting October 15).
BOOSTER BARN: Kaestle Boos and Board of Education came for design
discussions, will be back in 2 weeks. AUDITORIUM: budget
review and report; TOWN HALL ROOF: no work this week.
Special Building Committee/School Building Committee,
Wednesday, September 17, 2008 at 7:30pm, Weston High School Auditorium.
1.
Attendance/quorum present
2. Call the meeting to order/done
3. HS Auditorium Project: renovation progress, schedule,
financial status/on schedule and moving ahead, change orders total
discussed
4. Alternative energy committee discussion - RFP
extension/meeting next week
5. Town Hall Roof update/starting next week?
6. Booster Barn Process update/budget set, date of completion
set--now they have to see working drawing for full design, preferably
under the bleachers
7. Approval of the minutes of 9-3-08/done
8. Executive Session/we left- no vote to go into executive
session.
9. Any other business
10. Change orders and invoice approval
11. Next meeting Oct. 1, 2008 at 7:30pm
Special Building Committee/School Building Committee,
Wednesday, September 3, 2008 at 7:30pm, Weston High School Auditorium.
1)
Call Meeting to
Order:
2) HS Auditorium Project: all these items
discussed with the necessary folks - who were all in attendance
a)
Auditorium Renovation – Carlson Construction, IES,TPC, Art DiCesare
Progress/Schedule
ii) Schedule, shop drawing review, outstanding info requests, wall
finishes, seat layout
4)
Alternate Energy Committee Discussion: RFP extension/responses due very
soon
5) Town Hall Roof Update/start in
two weeks - slate delay shorter than initially thought
6) Booster Barn Process
Update/letter to Selectmen from Building Committee (it is on the
Selectmen's Agenda tonight)
7) Minutes Approval 8-06-08,
8-27-08 (?) - we left at @9:15pm
8) Executive Session ( if needed)
9) Any Other Business
10) Change Orders & Invoice
Approval:
11) Next Meeting(s): September 17,
2008 @ 7:30 PM (location?)
Special Building Committee/School Building Committee,
Wednesday, August 27, 2008 at 7:30pm, Weston High School Auditorium
(revised agenda includes Booster Barn).
1. Call
Meeting to order
2. H.S. auditorium project: Owner's rep reports on slippage in
schedule, other progress.
a. Auditorium renovation - Carlson
Construction/decisions made on details
i) Progress/schedule
ii) Carpet order and
selection/wall finishes
b. Ducharme - revision to some rows
i) Schedule status, fabric
status, layout approval
ii) Stain sample
c. IES - shop drawing review/information
request
3. Alternative Energy Committee Discussion - RFP response report
by Town Administrator.
4. Town Hall Roof update/nothing new
5. New Business (?) - Booster Barn (request from Board of
Education to make comment on two part project) - a letter from the
Building Committee will be formally written to reflect the unanimous
vote taken by the members of the Building Commmittee.
6. Minutes approval 8-06/next week
7. Executive Session (if needed)
8. Any other business (?)
9. Change orders & invoice approval
10. Next meeting Sept. 3 (NEXT WEEK ALSO AT THE AUDITORIUM)
Building Committee/School Building Committee,
Wednesday, August 6, 2008 at 7:30pm, Commission Room of Town Hall.
1)
Call Meeting to
Order - no quorum for either School or regular building committees
2) HS Auditorium Project:
a)
Auditorium Renovation – Carlson Construction/report from clerk of the
works - it was suggested by the Town Administrator that the next
meeting be held at the auditorium. Contract at the Selectmen Aug.
8 for OK
i) Progress/Schedule
ii) Carpets/ Wall Finishes
b)
Ducharme
i) Schedule Status
ii) Armrest resolution, Stain Sample
c)
IES - Shop
drawing review/ information request
4)
Alternate Energy Committee Discussion: RFP Status/sent to 3 consultants
(screened from a larger number interviewed previously); responses due
two weeks from August 8
5) Town Hall Roof Update/plans to
go ahead with project as approved by the building committee
6) Booster Barn/report from sports
group and First Selectmen
7) Middle School Roof / proposal
for repair - will consider alternative energy on both this roof and the
high school (response to "About Town" question
8) Change Orders & Invoice
Approval: O&G Invoice/approved
9) New Business as may properly
come before the meeting:
10) Minutes Approval for July 23,
2008 Meeting/approved with one change (Ellen Uzenoff did not vote on
Town Hall Roof)
12) Executive Session (if needed) -
no mention in the agenda of the item to be discussed - as no quorum was
present, discussion of whatever item was to be revealed was not in
executive session (you have to vote to go into executive session) - but
we left, so the discussion took place in open session without any
public present.
13) Next Meeting(s): August 20?, 2008 @
7:30 PM, TOW, Town Hall, Commission Rm./we did not stay, so we are not
certain of the date, time or location of the next meeting.
Building Committee/School Building Committee,
Wednesday, July 23, 2008 at 7:30pm, Commission Room of Town Hall.
1)
Call Meeting to Order/done
2) HS Auditorium Project: going well, according
to Town's representative
a)
Auditorium Renovation – Carlson Construction/work progressing;
i) Contract Status/signed copy rec'd by
Town.
ii) Carpets/ Wall
Finishes/discussion on detail of carpet, curtain and test of how walls
can be redone with consistent look
b)
Ducharme - Fabric Status/seating layout appointment July 28;
fabric ordered; Oct. 15 finish date
3) Alternate Energy Committee Discussion: RFP
Status/report on progress
4) Town Hall Roof Update/slate to
be ordered for 2 month delivery;
5) New Business as may
properly come before the meeting:
6) Executive Session ( not needed)
7) Change Orders & Invoice
Approval:
8) Next Meeting(s): August 6, 2008
@ 7:30 PM, TOW, Town Hall, Commission Rm.
Building Committee/School Building Committee,
Wednesday, July 9, 2008 at 7:30pm, Commission Room of Town Hall.
1) Attendance/quorum present
2) Call Meeting to
Order/done
3) HS Auditorium Project:
a) Auditorium
Renovation – Carlson Construction
i) Contract Status/not signed yet
ii) Proposed Schedule/week of Oct 26 is
finishing date
iii) Curtains/Carpets, Wall Finishes/discussion with clerk
of the works
b)
Ducharme
i) Contract Status/signed
ii) Fabric Status/explanations for the
clerk of the works
4) Alternate Energy Committee
Discussion: RFP Status/needs work, according to town
5) Town Hall Roof Update/Town
Administrator noted that the last word had not been heard on this
matter.
6) New Business as may
properly come before the meeting:
7) Executive Session: As Required;
C&H; FT
8) Change Orders & Invoice
Approval
9) Next Meeting(s): July 23?, 2008
@ 7:30 PM, TOW, Town Hall, Commission Rm.
10) Adjournment: Meeting
Special Building Committee/School Building Committee,
Wednesday, June 25, 2008 at 7:30pm, Commission Room of Town Hall.
No quorum present.
1. High
School Auditorium Project:
a.
Auditorium Renovation - Carlson Construction/Construction monitoring in
place with capable construction firm.
1)
Contract/to be discussed on Friday with Town
2)
Preconstruction meeting
3)
Schedule
b.
Ducharme
1)
Contract/also Friday discussion
2)
Fabric/wood finish/choices
of colors, fabrics and finish of wood made for auditorium seating
3)
Schedule
2.
Alternative Energy Committee discussion, if any/nothing new
3. New Business
4. Executive Session, as required - C&H; FT;P&P
5. Change orders and invoice approval
6. Next meeting - July 9
Special Building Committee/School Building Committee,
Wednesday, June 11, 2008 at 6:30pm, high school auditorium prior to
Special Town Meeting - "About Town" did not attend.
Special Building Committee/School Building Committee,
Wednesday, June 4, 2008 at 7:30pm, Commission Room at Town Hall
1)
Attendance:
2) Call Meeting to Order: Meeting called to order
3) Approve Minutes of Previous meetings: Approve of
Meeting Minutes of 4/30/08 & 5/14/08/done
4) HS Auditorium Project: full discussion with
both Carlson Construction and Owners Rep
a)
Auditorium Renovation:
i)
Review contract with IES & proposed contractor
ii)
Schedule
iii)
Interview of TOW Owners Rep / Project Construction Manager
5)
TOW Town Hall Roof Replacement: Schedule Update/? We left (@9pm)
at this point.
6) School Commissioning:
a)
HS:
i)
Commissioning Update & Report
b)
3-5 School:
i)
Commissioning Update / Report
7)
Alternate Energy Committee Discussion: Discussion if any
8) New Business as may properly come before the
meeting:
9) Executive Session As Required; C&H; FT; P&P
10) Change Orders & Invoice Approval:
Consultant & Other Invoices; Submission to the SBC, if any
11) Next Meeting(s): June 18, 2008 @ 7:30 PM, TOW,
Town Hall, Commission Rm.
Special Building Committee/School Building Committee,
Wednesday, May 21, 2008 at 7:30pm, Commission Room at Town Hall
1)
Call Meeting to Order: Meeting called to order @
7:30PM
2) HS Auditorium Project:
a) Auditorium
Renovation:
i) Review of
proposal and cost estimates with Innovative Engineering Solutions
3) Next Meeting(s): Tuesday, May 27, 2008 @
7:30 PM, with BOS/BOF, Town Hall Meeting Room
Building
and School Building Committee, Wednesday,
May 14, 2008 at 7:30pm, Commission Room at Town Hall:
1)
Approve Minutes of Previous meetings: Minutes of 4/30/08 - not done
2) HS Auditorium Project:
a) Auditorium
Renovation:
i) Bidding Review; SBC
recommendation to Board Of Selectman/report and need for more review
ii) Schedule/June 11
Special Town Meeting; May 27 Board of Selectmen/Board of Finance
at 8pm to decide the "call" for Special Town Meeting
iii) Hiring of Project
Construction Manager/working on it
3) TOW Town Hall Roof
Replacement: Contract / Schedule/slate selected like the existing type
(weathers after 10-15 years to varied colors)
4) O&G Schedule / Progress:
a) HS:
i) Roof Contract Close
out
ii) Commissioning
Update & Report
b) 3-5 School: Commissioning Update / Report
5) Alternate Energy
Committee Discussion: Building Committee will meet at 7pm May 27
to
6) New Business as may properly come before the
meeting:
7) Executive Session As Required; C&H; FT; P&P
8) Change Orders & Invoice Approval: Consultant
& Other Invoices; Submission to the SBC, if any
9)
Next Meeting(s): May 21; June 4, 2008 at 7pm, Town
Hall Meeting Room; 8pm Joint Board of Selectmen/Board of Finance
Building/School
Building Committee, Wednesday, April 30, 2007, 7:30pm, Commission
Room at Town Hall
1) Call Meeting to
Order - qurom present
2) Approve Minutes of Previous meetings: Meeting
Minutes of 4/2/08 & 4/16/08/done
3) HS Auditorium Project: Bid opening Tuesday,
May 6, 2008 at 2pm in Town Hall Meeting Room (we assume the Meeting
Room will be used)
a) Auditorium
Renovation:
i) Bidding Progress;
ii) Schedule;
4) TOW Roof
Replacement: Board of Selectman meeting discussion of 4/24/08/Historic
District Commission May 7 (8pm, Weston Library) to consider Selectmen's
request for non-slate roof, we think - no notice yet posted.
5) O&G Schedule / Progress: ?
a) HS: Commissioning Update & Report
b) 3-5 School:
i) Close-out; Pipe
& Power
ii) Commissioning
Update / Report
6) Alternative Energy
Committee Discussion/ All members except for one who was out of
the country met the evening of ATBM April 21 (minutes taken by a member
who will be submitting them) and considered revisions to a tentative
RFP; discussion ensued of the best way to get all parties who
will be involved in recommending funding fully informed of progress as
the revision to the RFP moves along.
7) New Business as may properly come before the
meeting:
8) Executive Session As Required; C&H; FT; P&P
9) Change Orders & Invoice Approval: Consultant
& Other Invoices; Submission to the SBC, if any
10) Next Meeting(s): May 14, 2008 @ 7:30 PM, TOW,
Town Hall, Commission Rm.
Building/School
Building Committee, Wednesday, April 16, 2007, 7:30pm, Commission
Room at Town Hall - agenda (since there are now only five members
on the Building Committee, THERE WAS A QUORUM PRESENT [Steve Ezzes
resigned effective with the Board of Selectmen's acceptance on April 3,
2008])
1) Call Meeting to
Order:
2) Approve Minutes of Previous meetings: Approve of
Meeting Minutes of 4/2/08
3) HS Auditorium Project: discussion of bidder
availibility
a) Auditorium
Renovation Bidding update: Bid due; Construction Schedule; Seating
Bid; Seating Schedule;
4) TOW Roof
Replacement: Discussion of Bids Received & Possible
Alternates/discussion of differences between estimate and bids.
5) O&G Schedule / Progress:
a) HS: Commissioning Update & Report
b) 3-5 School:
i) Close-out; Pipe
& Power
ii) Commissioning
Update / Report
6) Alternate Energy
Committee Discussion: Discussion
7) New Business as may properly come before the
meeting:
8) Executive Session As Required; C&H; FT; P&P
9) Change Orders & Invoice Approval:
a) HS: Proposed Change
Orders, if any
b) HS: Applications For
Payment, if any
c) 3-5 School: Proposed
Change Orders, if any
d) 3-5 School:
Applications For Payment, if any
e) Invoices: Other
Invoices for submission to the SBC, if any
10) Next Meeting(s):
Building/School
Building Committee, Wednesday, April 2, 2007, 7:30pm, Commission
Room at Town Hall - agenda
1)
Approve Minutes of Previous meetings: Minutes of 3/19/08/done
2) HS Auditorium Project:Auditorium Renovation Presentation;
Progress; Budget - Schedule, Bidders & Bidding/full set
of nearly complete plans for bidding shown.
3) TOW Roof
Replacement: Bid due 4/7/08;
4) O&G Schedule / Progress:
a) HS: Commissioning Update & Report
b) 3-5 School:
i) Close-out; Pipe
& Power
ii) Commissioning
Update / Report
5) Alternate Energy
Committee Discussion: Discussion/ to be included in the April 3 review
for the Selectmen
6) New Business as may properly come before the
meeting: see above--also report on Kaestle-Boos and the auditorium and
perhaps Revson.
7) Executive Session As Required; C&H; FT; P&P
8) Change Orders & Invoice Approval:
a) HS: Proposed Change
Orders, if any
b) HS: Applications For
Payment, if any
c) 3-5 School: Proposed
Change Orders, if any
d) 3-5 School:
Applications For Payment, if any
e) Invoices: Other
Invoices for submission to the SBC, if any
9) Next Meeting(s):
April 16, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School
Building Committee, Wednesday, March 19, 2008, 7:30pm, Commission
Room at Town Hall - agenda
1)
Approve Minutes of Previous meetings: Minutes of 3/5/08/done
2) HS Auditorium Project: Auditorium Renovation
Presentation; Progress; Budget & Schedule/long review of "probable
cost" $1,703,452, presentations by four consultants (architect,
engineer, threatre specialist and lighting and sound specialist.
3) TOW Roof Replacement: Bid meeting 3/17/08
review; bid opening April 10. At 10:25pm we left.
4) O&G Schedule / Progress:
a) HS: Commissioning Update & Report
b) 3-5 School:
i)Close-out; Pipe & Power
ii)Commissioning Update / Report
5) Alternate Energy
Committee Discussion: Discussion
6) New Business as may properly come before the
meeting:
7) Executive Session As Required; C&H; FT; P&P
8) Change Orders & Invoice Approval:
a) HS: Proposed Change
Orders, if any
b) HS: Applications For
Payment, if any
c) 3-5 School: Proposed
Change Orders, if any
d) 3-5 School:
Applications For Payment, if any
e) Invoices: Other
Invoices for submission to the SBC, if any
9) Next Meeting(s):
April 2, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School
Building Committee, Wednesday, March 5, 2008, 7:30pm, Commission
Room at Town Hall - agenda
1) Approve Minutes of
Previous meetings: Minutes of 2/6/08/done
2) HS Auditorium Project: moving ahead - need more
detail to be able to get price correct
a) Auditorium
Renovation Progress; Budget
i) Design Development
Update w/estimates
3) HS Roof anticipated
Close-out Update/did good!
4) TOW Roof Replacement: went out, got 4 or 5
responses; bid opening in April.
a) Bid Contract for the
Town Hall;
b) Water drainage from
Building/not discussed
5) O&G Schedule /
Progress: almost there!
a) HS:
i) Close-out; Shawn’s
Lawns
ii) Commissioning
Update & Report
b) 3-5 School:
i) Close-out; Pipe
& Power
ii) Commissioning
Update / Report
c) Hurlbutt: Close-out,
Shawn’s Lawns
6) Alternate Energy
Committee Discussion: Discussion / Interview for additional new
member/interview
7) New Business as may properly come before the
meeting: discussion of auditorium schedule
8) Executive Session - As Required; C&H; FT;
P&P
9) Change Orders & Invoice Approval:
a) HS: Proposed Change
Orders, if any
b) HS: Applications For
Payment, if any
c) 3-5 School: Proposed
Change Orders, if any
d) 3-5 School:
Applications For Payment, if any
e) Invoices: Other
Invoices for submission to the SBC, if any
10) Next Meeting(s):
March 19, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm./might be an
additional one if it will help move auditorium along.
Building/School
Building Committee, Wednesday, February 6, 2008, 7:30pm, Commission
Room at Town Hall - agenda
1) Approve Minutes of
Previous meetings: Approve of Meeting Minutes of 1/23/08/done
2) HS Auditorium Project: full discussion - Captial
Committee to review it on Friday, Feb. 8 at 8am in Town Hall.
a) Auditorium
Renovation Progress; Budget w/ alternates
i) Schematic Design
with estimates
ii) Recommended
enhancements with associated costs
3) HS Roof anticipated
final cost/almost completed.
4) HS & TOW Roof Replacement: Bid Contract for
the Town Hall; almost ready to go out.
5) O&G Schedule / Progress:
a) HS:
i) Close-out status;
Shawn’s Lawns
ii) Commissioning
Update & Report
b) 3-5 School:
i) Close-out status;
Pipe & Power
ii) Commissioning
Update / Report
c) Hurlbutt: Close-out
status, Shawn’s Lawns
6) Alternate Energy
Committee Discussion: see Alternative Energy Committee notes.
7) New Business as may properly come before the
meeting:
8) Executive Session As Required; C&H; FT
9) Change Orders & Invoice Approval:
a) HS: Proposed Change
Orders, if any
b) HS: Applications For
Payment, if any
c) 3-5 School: Proposed
Change Orders, if any
d) 3-5 School:
Applications For Payment, if any
e) Invoices: Other
Invoices for submission to the SBC, if any
10) Next Meeting(s):
February 20, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School
Building Committee, Wednesday, January 23, 2008, 7:30pm, Commission
Room at Town Hall -
draft agenda
1) Call Meeting to
Order: Meeting
2) Approve Minutes of Previous meetings: Approve of
Meeting Minutes of 1/09/08/done
3) HS Auditorium Project:
a) Auditorium
Renovation Progress; Presentation of revised budget w/ alternates -
fully discussed (2 hours); pr