Please note: this WEBpage is NOT an official record of either the Building Committee or the School Building Committee...official records and actual minutes plus documentation for actions may be found in Town Hall or in the offices of the Owner's Representative at the Jarvis Military Academy (Norfield Road and Weston Road southeast corner) office on 2nd floor...until close out time.

Building Committee/School Building Committee:
Are they busy, or what?  I'm glad they are getting involved in the long range development of the central part of Weston!

CURTAIN GOING UP ON W.H.S. AUDITORIUM AND TOWN HALL ROOF REDO PROJECTS...NOT TO MENTION BOOSTER BARN & HOME STANDS...

The latest word:  as the NEW YEAR BEGINS 2008...TO GET THE HISTORY CLICK HERE;

TOWN TO SEEK F.E.M.A. MONEY
by BRIAN GIOIELE, FORUM (design before the Selectmen Oct. 4 for review)
June 13, 2007

Weston settles Losito lawsuit; Electrician to receive $125,000
Weston FORUM
by PATRICIA GAY
Dec 26, 2007

The town has settled a lawsuit with an electrical contractor that claimed it was owed money from the intermediate school building project.

On Monday, Dec. 17, Weston’s Board of Finance approved paying $125,000 to M.J. Losito Electrical Contractors of Bethel to settle a lawsuit the contractor filed against the town in May. The selectmen approved the settlement in November.

The finance board’s approval to allocate the funds puts an end to Losito’s claims against the town, said Tom Landry, town administrator.

Losito was the electrical contractor for the intermediate school building project and provided electrical service, lights, power, voice and data lines, generator, and lighting fixtures. The school opened in 2005.

The lawsuit said Losito had a $1,739,000 lump sum written contract with the town to perform all the electrical work on the project, but claimed the town owed it an additional $783,032 because of delays and “change order” work requests that required the contractor to incur expenses that were not in the original contract.

“When the claim first came in, O&G said it was without merit. However, after reviewing the claim, we saw there was some merit. So at the end of the day, we decided to settle out,” Mr. Landry said. O&G Industries was the construction manager for the project.

Mr. Landry said most of the claims from the intermediate school project have been settled and paid, but there remains one contractor who has threatened to bring a lawsuit but has not yet done so; and there is a wrongful termination case pending in Hartford by Harold Mindell, whom the town fired in 2004 as the owner’s representative on the project.

Mr. Landry also said most of the written contracts the town made with contractors in the intermediate school project contained arbitration clauses, so if the contracts were disputed they would be settled by an arbitration panel and not in court.

However, the Losito contract did not contain such an arbitration clause. There were at least “a few” other contracts from the project that did not have that clause, Mr. Landry said.

KAESTLE-BOOS:  DRAFT version discussed at December 12, 2007 meeting - fantastic work as far as we can tell, although my own rankings of conditions might differ - will it get implemented - how?
Beginning at the Weston  Middle School, it and the other school buildings and attendant facilities are all getting done bit by bit - big ticket items may need different approach, however.

Building Committee looks at old drawings of Town Hall and its presently leaky roof in the Summer of 2006. Finally, work should begin summer of 2008...Board of Selectmen is looking into a compromise;  High School roof project (old section of school) completed with $$ left over and ahead of schedule!  Use there guys again!!!
Weston eyes rehab plan for municipal buildings
By JEREMY SOULLIERE, Hour Staff Writer
July 2, 2007

WESTON — In the coming weeks, the condition of Weston's municipal and school facilities will be closely examined to map out a future rehabilitation plan for the buildings.

The town will be contracting the architectural firm, Kaestle Boos Associates of New Britain, to evaluate the bulk of its facilities, Town Administrator Tom Landry said, with the arrangement close to being finalized. Kaestle Boos will be assessing a dozen town-owned buildings, he said, including all the schools, Town Hall, the Weston Public Library, and the transfer station buildings.

The Board of Finance approved an appropriation of $117,000 for the assessment earlier this month, Landry said, approximately $110,000 of which will be allocated to Kaestle Boos. The remaining funds are set aside for the contractors running the town's two water pump stations and the wastewater treatment plant, he said, who will be conducting their own evaluations at those facilities. Town employees will also be assessing some of the town's smaller facilities, he said, including the dog pound and the salt shed.

The idea for a sweeping assessment of town facilities stemmed from the schools' request to replace a portion of the high school roof this year, Landry said, a $1.6 million project that was approved at a special town meeting this past March. The roof was in critical condition, he said, and had not been on the town's capital budget radar.

Town officials wanted to avoid such a surprise in the future, he said, and the building assessment was a way to do that.

"It became apparent that we needed to identify all these town-wide needs in a systematic way," said Landry, who noted the town had not been in the habit of compiling its long term facility needs in the past. "We're really trying to get out of being reactive in planning our building needs. We want to be proactive."

The three month study, which is expected to begin sometime before the end of July, will take an inventory of each facility, he said, examining roofs, doors, windows, foundations, plumbing, heating, cooling and electrical systems, among other items. They'll gauge how old each structure and system item is, and estimate when they need to be replaced, Landry said.

When the study's finished, the town will have a "to do list" it can work off of for years to come, he said.

"It will help us prioritize what needs to be done first," he said.

Once the building priorities are identified, Landry said, town officials will then be left with the task of determining a financial plan that will help carry out the future renovations. The town could decide to set aside funds each year for its building needs, he said, or take out bonds for the construction projects.

"That's going to have to be a community decision," he said, referring to the financial strategy the town will take with future renovations.


ARCHITECT FOR STUDY OF TOWN AND SCHOOL BUILDINGS SELECTED FOR INSPECTION AND RECORDING OF CONDITIONS REQUIRING FUTURE REPAIR OR REPLACEMENT;  FUNDING REQUEST FOR SPECIAL APPROPRIATION GRANTED!

STUDY FUNDING OK'd
The Capital Advisory Committee met at 7:45am Monday morning June 11 at Town Hall to, apparently, approve the request for as it turns out, $117,000 for a study of Town/School buildings - the Board of Finance has included this request on their own agenda of Thursday, June 14, 2007. 

The Building Committee, members of the Capital Advisory Committee including the Town Administrator, Board of Finance, Board of Education and staff attended a 5:30pm Wednesday, February 7, 2007 meeting in the Commission Room (prior to the School Building/Building Committee regular meeting, posted for 8pm but actually was right after this first session) to interview three (3) firms who were invited to compete for the consulting job of evaluation of schools and some town buildings (and if we understand the RFP, perhaps looking at attendant drainege, fields, etc. facilities as well).

"About Town" was impressed with one of the firms especially (who presented in detail how this task could be done), but we will wait for the next Building Committee meeting on February 21, 2007 to post news of that Committee's decision (which will be forwarded, we presume, to the Board of Selectmen and then to the Board of Finance).

We think it is a fine idea to do such a study so that Town and School buildings can be maintained properly in a way that will make sure we don't end up bailing our way out of drainage overflows and potentially creating indoor air quality problems as mold accumulates in wet places.

----------------------------------------------------


HISTORY:  ONE SUBMISSION HERE.
Three (3) responses to RFP for study of facilities of major Town and all School buildings received by Board of Education and its Facilities Director and presented to the Building Committee for review at January 10, 2007 meeting.  The estimates (not considered "bids") of professional work needed and its cost  were $52k, 124k, and $135k.  Review by the Building Committee to be done prior to recommendation to the Boards of Selectmen and Finance, we assume.


NOTE:  ITEM in Captial Budget FY'08  ($175,000) for Town Hall Roof Replacement FY2008. Pictures of exterior and interior (new section) of Weston Town Hall below.

TOWN HALL IN NEED OF REPAIR?  First project, a new roof...the longer we wait, the more there will be to do; and the drips keep coming faster now - any mold here?
Building Committee meets with winning firm and cost estimator April 16th...all three Selectmen ask for "certificate of appropriateness" for fake slate May 7 at the Historic District Commission - 4-0 "no" from that Commission.

------------
Weston Town Hall roof;  Bids higher than engineer’s estimate
Weston FORUM
by Kimberly Donnelly
Apr 10, 2008

Bids for replacing the roof at Weston Town Hall have come in well above the engineer’s estimate for the work.  Two bids were received by the town and were opened Monday, April 7.  Silktown Roofing of Manchester entered a base bid of about $607,000. Barrett Roofing of Danbury’s base bid was about $917,000.

Tom Landry, town administrator, said the original estimate for the roof work was about $502,000.  Mr. Landry said there is about $150,000 left in a capital account in the current year’s budget that is designated for the roof replacement. That is down from an allocation of $175,000, because some of it was spent on engineering fees and asbestos testing, he explained.  The rest of the money will likely come from the general fund surplus, Mr. Landry said, which will require Board of Selectmen and Board of Finance approval, and possibly a special town meeting.

The next step now is to send the bids to the Building Committee for review. The Building Committee will decide if it will recommend awarding a contract or if it will go back out for more bids.  At the Board of Selectmen meeting last Thursday, April 3, Joe Fitzpatrick, Building Committee chairman, said three companies had picked up the bid package.  Mr. Fitzpatrick said the job is relatively complex because it involves two separate roofing systems and facade and metal work, and it “must be staged in an occupied building.”

There is also a drainage problem, but the installation of gutters to address that is not included in the roofing bids, Mr. Fitzpatrick said. “We’ll work with the town on that,” he said.

Because the roof is slate, Selectman Gayle Weinstein was concerned the building have a sufficient support system in place, and she asked if structural assessments have been done. Mr. Fitzpatrick said they have, and the building is sound.  Mr. Fitzpatrick said the plan is to complete the roof work this summer.


HIGHLIGHTS TO THE BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE PAGE (in reverse chronological order):
SOME HISTORY: AND EVEN MORE HISTORY:

Please remember that this is not the official agenda/notes and if any opinions are expressed they are those of the author of this website and no one else's.

(L. to R.)  Steve  Ezzes (now resigned; now on the Panel of Moderators), Ellen Uzenoff and Dave Coprio at August 22, 2007 meeting.  Underconstruction (W.H.S. Auditorium).  STANDING ROOM ONLY.  Up on the roof...
Building and School Building Committee MEETING DATES 2008 - Wednesday, every other week @7:30pm:
January 9, 23, Feb 6, 20, March 5, 19, April 2, 16, May 14, NOTE: May 28, June 11 cancelled - replaced by Special Meeting on Tuesday, May 21st;, 25, July 9, 23, August 6, 20, September 3, 17, October 1, 15, 29, November 19, December 3, 17
Building Committee/School Building Committee, Wednesday, December 17, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Call Meeting to Order: Meeting called to order/done
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 12/03/08/done; 
3)    Booster Barn: estimated cost too high 
a)    Project  Status;    
b)    Permits;   
c)    Budget & Schedule;   
4)    HS Auditorium Project: remaining work to be done, but it opened earlier in the week
a)    Construction & Punch List Schedule / Status;  
b)    Review of requested lighting changes;   
c)    Budget    
5)    TOW Town Hall Roof Replacement: Project Update/?
6)    Alternate Energy Committee Presentation / Discussion:  more in January
7)    New Business as may properly come before the meeting:  As required;   
8)    Executive Session - conducted 
a)    Mediation review of C&H claim;   
b)    Mediation review of FT claim;   
9)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any  
10)    Election of Chairman and Vice-Chairman for 2009/Fitzpatricy, Chair., Wolf, Vice-Chair.  
11)    Next Meeting(s): Jan 7, 2009 @ 7:30 PM, TOW, Town Hall, Commission Rm.   
Building Committee/School Building Committee, Wednesday, December 3, 2008 at 7:30pm, Commission Room at Town Hall.  Reconvening at WHS Auditorium @8:45pm
A quorum of the School Building Committee was present.  Minutes were approved.  Discussion of other projects, then an on-site visit to the auditorium - which is getting there!!!  See photos here.
Building Committee/School Building Committee, Wednesday, November 19, 2008 at 7:30pm, Commission Room at Town Hall.
A quorum of the School Building Committee was present.  Minutes were approved.  Presentation in detail of the latest working drawings (?) of the Booster Barn and Stands/Press Box were shown by Kaestle-Boos.  The status of the High School Auditorium was next - things going well and on schedule to be completed by the first week of December.  Seats coming next Monday - a few days to install. 
Building Committee/School Building Committee, Wednesday, November 12, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance:   
2)    Call Meeting to Order: Meeting called to order
3)    Approve Minutes of Previous meetings:  Approve of Meeting Minutes of 8/17/08; 10/15/08 & 10/29/08/done
4)    Booster Barn: Design Update; Budget & Schedule/nothing new
5)    HS Auditorium Project: pressure to finish on time
a)    Auditorium Renovation:    
i)    Construction & Schedule Status   
ii)    Budget review 
iii)    Review of pending CO’S
6)    TOW Town Hall Roof Replacement: Status discussed
7)    Alternate Energy Committee Presentation / Discussion: Sub-Committee to review progress to date
8)    New Business as may properly come before the meeting/?  
9)    Executive Session As Required - we left.  
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any    CRG
11)    Next Meeting(s): November 19th 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm. 
12)    Adjournment:
Building Committee/School Building Committee, Wednesday, October 29, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance: quorum present
2)    Call Meeting to Order:          
3)    Approve Minutes of Previous meetings: 10/15/08/not done
4)    Booster Barn:
a)    Proposal / Schedule / Design considerations/go ahead given on latest design
b)    Budget Review
5)    HS Auditorium Project: discussion of budget, which is OK for now, then visit to WHS
a)    Auditorium Renovation:
i)    Construction Status
ii)    Schedule Update
iii)    Budget review
iv)    Review of pending CO’S (CAR’S)
6)    TOW Town Hall Roof Replacement: going great!
a)    Status
b)    Roof Gutter Design
7)    Alternate Energy Committee Discussion:
8)    New Business as may properly come before the meeting:
9)    Executive Session As Required
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): November 12, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm. a)    Reschedule Meeting planned for 11/26/08
12)    Adjournment:
Building Committee/School Building Committee, Wednesday, October 15, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance: quorum present
2)    Call Meeting to Order: Meeting called to order @                     PM           
3)    Approve Minutes of Previous meetings: a)    Approve of Meeting Minutes of 10/01/08/done
4)    HS Auditorium Project:  Full review of where the project stands (a bit behind) and report from builder as well as staff;  payment of some bills made.
a)    Auditorium Renovation:
i)    Construction Status
ii)    Schedule Update
iii)    Review of pending CO
5)    TOW Town Hall Roof Replacement: a)    Schedule Update/moving along.
6)    Booster Barn:  presentation by Kaestle-Boos with rep of Booster Barn group present - some aspects of design set, budget still limits design possibilities.
a)    Proposal / Schedule / Design considerations
b)    Budget Review
7)    Alternate Energy Committee Discussion: a)    Discussion if any/nothing to report on RFP
8)    New Business as may properly come before the meeting:
9)    Executive Session a)    As Required
10)    Change Orders & Invoice Approval for Payment: a)    Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): October 29, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
12)    Adjournment: Meeting adjourned @ _____:_____ PM
Building Committee/School Building Committee, Wednesday, October 1, 2008 at 7:30pm, (changed from WHS Auditorium at 4:30pm Wednesday) TOWN HALL COMMISSION  ROOM.
DRAFT agenda posted at 4pm, Tuesday, September 30 - all "the usual suspects" on the agenda (Auditorium, Town Hall roof replacement, Booster Barn, Alternative Energy, new business, executive session, if needed, change orders and invoices for payment, next meeting October 15).  BOOSTER BARN:  Kaestle Boos and Board of Education came for design discussions, will be back in 2 weeks.  AUDITORIUM:  budget review and report;  TOWN HALL ROOF:  no work this week. 
Special Building Committee/School Building Committee, Wednesday, September 17, 2008 at 7:30pm, Weston High School Auditorium.
1.  Attendance/quorum present
2.  Call the meeting to order/done
3.  HS Auditorium Project:  renovation progress, schedule, financial status/on schedule and moving ahead, change orders total discussed
4.  Alternative energy committee discussion - RFP extension/meeting next week
5.  Town Hall Roof update/starting next week?
6.  Booster Barn Process update/budget set, date of completion set--now they have to see working drawing for full design, preferably under the bleachers
7.  Approval of the minutes of 9-3-08/done
8.  Executive Session/we left- no vote to go into executive session.
9.  Any other business
10.  Change orders and invoice approval
11.  Next meeting Oct. 1, 2008 at 7:30pm
Special Building Committee/School Building Committee, Wednesday, September 3, 2008 at 7:30pm, Weston High School Auditorium.
1)     Call Meeting to Order:         
2)     HS Auditorium Project:  all these items discussed with the necessary folks - who were all in attendance
a)    Auditorium Renovation – Carlson Construction, IES,TPC, Art DiCesare
         Progress/Schedule  
              ii) Schedule, shop drawing review, outstanding info requests, wall finishes, seat layout
4)       Alternate Energy Committee Discussion: RFP extension/responses due very soon
5)       Town Hall Roof Update/start in two weeks - slate delay shorter than initially thought
6)        Booster Barn Process Update/letter to Selectmen from Building Committee (it is on the Selectmen's Agenda tonight)
7)       Minutes Approval 8-06-08, 8-27-08 (?) - we left at @9:15pm
8)       Executive Session ( if needed)
9)       Any Other Business
10)       Change Orders & Invoice Approval:
11)       Next Meeting(s): September 17, 2008 @ 7:30 PM (location?)
Special Building Committee/School Building Committee, Wednesday, August 27, 2008 at 7:30pm, Weston High School Auditorium (revised agenda includes Booster Barn).
1.  Call Meeting to order
2.  H.S. auditorium project: Owner's rep reports on slippage in schedule, other progress.
    a.  Auditorium renovation - Carlson Construction/decisions made on details
       i)  Progress/schedule
       ii)  Carpet order and selection/wall finishes
    b.  Ducharme - revision to some rows
       i)  Schedule status, fabric status, layout approval
       ii)  Stain sample
    c.  IES - shop drawing review/information request
3.  Alternative Energy Committee Discussion - RFP response report by Town Administrator.
4.  Town Hall Roof update/nothing new
5.  New Business (?) - Booster Barn (request from Board of Education to make comment on two part project) - a letter from the Building Committee will be formally written to reflect the unanimous vote taken by the members of the Building Commmittee.
6.  Minutes approval 8-06/next week
7.  Executive Session (if needed)
8.  Any other business (?)
9.  Change orders & invoice approval
10. Next meeting Sept. 3 (NEXT WEEK ALSO AT THE AUDITORIUM)
Building Committee/School Building Committee, Wednesday, August 6, 2008 at 7:30pm, Commission Room of Town Hall.
1)     Call Meeting to Order - no quorum for either School or regular building committees      
2)     HS Auditorium Project:
a)    Auditorium Renovation – Carlson Construction/report from clerk of the works - it was suggested by the Town Administrator that the next meeting be held at the auditorium.  Contract at the Selectmen Aug. 8 for OK
       i)  Progress/Schedule  
       ii) Carpets/  Wall Finishes
b)    Ducharme
       i)     Schedule Status
       ii)     Armrest resolution, Stain Sample
c)   IES - Shop drawing review/ information request
4)       Alternate Energy Committee Discussion: RFP Status/sent to 3 consultants (screened from a larger number interviewed previously); responses due two weeks from August 8
5)       Town Hall Roof Update/plans to go ahead with project as approved by the building committee
6)       Booster Barn/report from sports group and First Selectmen
7)       Middle School Roof / proposal for repair - will consider alternative energy on both this roof and the high school (response to "About Town" question
8)       Change Orders & Invoice Approval: O&G Invoice/approved
9)       New Business as may properly come before the meeting:
10)       Minutes Approval for July 23, 2008 Meeting/approved with one change (Ellen Uzenoff did not vote on Town Hall Roof)
12)       Executive Session (if needed) - no mention in the agenda of the item to be discussed - as no quorum was present, discussion of whatever item was to be revealed was not in executive session (you have to vote to go into executive session) - but we left, so the discussion took place in open session without any public present.
13)      Next Meeting(s): August 20?, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm./we did not stay, so we are not certain of the date, time or location of the next meeting.
Building Committee/School Building Committee, Wednesday, July 23, 2008 at 7:30pm, Commission Room of Town Hall.
1)     Call Meeting to Order/done     
2)     HS Auditorium Project: going well, according to Town's representative
a)    Auditorium Renovation – Carlson Construction/work progressing;
        i)     Contract  Status/signed copy rec'd by Town.
        ii) Carpets/  Wall Finishes/discussion on detail of carpet, curtain and test of how walls can be redone with consistent look      
b)    Ducharme - Fabric Status/seating layout appointment July 28;  fabric ordered;  Oct. 15 finish date
              
3)     Alternate Energy Committee Discussion: RFP Status/report on progress
4)       Town Hall Roof Update/slate to be ordered for 2 month delivery; 
5)        New Business as may properly come before the meeting: 
6)       Executive Session ( not needed)
7)       Change Orders & Invoice Approval:
8)       Next Meeting(s): August 6, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building Committee/School Building Committee, Wednesday, July 9, 2008 at 7:30pm, Commission Room of Town Hall.
1)      Attendance/quorum present
2)     Call Meeting to Order/done     
3)     HS Auditorium Project:
a)    Auditorium Renovation – Carlson Construction
     i)     Contract  Status/not signed yet
               ii)     Proposed Schedule/week of Oct 26 is finishing date
               iii)   Curtains/Carpets, Wall Finishes/discussion with clerk of the works

        b)    Ducharme
               i)       Contract Status/signed
               ii)      Fabric Status/explanations for the clerk of the works
            
4)       Alternate Energy Committee Discussion: RFP Status/needs work, according to town
5)       Town Hall Roof Update/Town Administrator noted that the last word had not been heard on this matter.
6)        New Business as may properly come before the meeting:
7)       Executive Session: As Required; C&H; FT
8)       Change Orders & Invoice Approval
9)       Next Meeting(s): July 23?, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
10)      Adjournment: Meeting
Special Building Committee/School Building Committee, Wednesday, June 25, 2008 at 7:30pm, Commission Room of Town Hall.  No quorum present.
1.  High School Auditorium Project:
a.  Auditorium Renovation - Carlson Construction/Construction monitoring in place with capable construction firm.
1)  Contract/to be discussed on Friday with Town
2)  Preconstruction meeting
3)  Schedule
b.  Ducharme
1)  Contract/also Friday discussion
2)  Fabric/wood finish/choices of colors, fabrics and finish of wood made for auditorium seating
3)  Schedule
2.  Alternative Energy Committee discussion, if any/nothing new
3.  New Business
4.  Executive Session, as required - C&H; FT;P&P
5.  Change orders and invoice approval
6.  Next meeting - July 9
Special Building Committee/School Building Committee, Wednesday, June 11, 2008 at 6:30pm, high school auditorium prior to Special Town Meeting - "About Town" did not attend.
Special Building Committee/School Building Committee, Wednesday, June 4, 2008 at 7:30pm, Commission Room at Town Hall
1)    Attendance:
2)    Call Meeting to Order: Meeting called to order         
3)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 4/30/08 & 5/14/08/done
4)    HS Auditorium Project:  full discussion with both Carlson Construction and Owners Rep
a)    Auditorium Renovation:
i)    Review contract with IES & proposed contractor
ii)    Schedule
iii)    Interview of TOW Owners Rep / Project Construction Manager
5)    TOW Town Hall Roof Replacement: Schedule Update/?  We left (@9pm) at this point.
6)    School Commissioning:
a)    HS:
i)    Commissioning Update & Report
b)    3-5 School:
i)    Commissioning Update / Report
7)    Alternate Energy Committee Discussion: Discussion if any
8)    New Business as may properly come before the meeting:
9)    Executive Session As Required; C&H; FT; P&P
10)    Change Orders & Invoice Approval:  Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): June 18, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Special Building Committee/School Building Committee, Wednesday, May 21, 2008 at 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order: Meeting called to order @ 7:30PM           
2)    HS Auditorium Project:
a)    Auditorium Renovation:
i)    Review of proposal and cost estimates with Innovative Engineering Solutions
3)    Next Meeting(s): Tuesday, May 27, 2008 @ 7:30 PM, with BOS/BOF, Town Hall Meeting Room
Building and School Building Committee, Wednesday, May 14, 2008 at 7:30pm, Commission Room at Town Hall:
1)    Approve Minutes of Previous meetings: Minutes of 4/30/08 - not done
2)    HS Auditorium Project:
a)    Auditorium Renovation:
i)    Bidding Review; SBC recommendation to Board Of Selectman/report and need for more review
ii)    Schedule/June 11 Special Town Meeting;  May 27 Board of Selectmen/Board of Finance at 8pm to decide the "call" for Special Town Meeting
iii)    Hiring of Project Construction Manager/working on it
3)    TOW Town Hall Roof Replacement: Contract / Schedule/slate selected like the existing type (weathers after 10-15 years to varied colors)
4)    O&G Schedule / Progress:
a)    HS:
i)    Roof Contract Close out
ii)    Commissioning Update & Report
b)    3-5 School: Commissioning Update / Report
5)    Alternate Energy Committee Discussion:  Building Committee will meet at 7pm May 27 to
6)    New Business as may properly come before the meeting:
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval: Consultant & Other Invoices; Submission to the SBC, if any
9)    Next Meeting(s): May 21;  June 4, 2008 at 7pm, Town Hall Meeting Room; 8pm Joint Board of Selectmen/Board of Finance
Building/School Building Committee, Wednesday, April 30, 2007, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order - qurom present      
2)    Approve Minutes of Previous meetings: Meeting Minutes of 4/2/08 & 4/16/08/done
3)    HS Auditorium Project:  Bid opening Tuesday, May 6, 2008 at 2pm in Town Hall Meeting Room (we assume the Meeting Room will be used)
a)    Auditorium Renovation:
i)    Bidding Progress;
ii)    Schedule;
4)    TOW Roof Replacement: Board of Selectman meeting discussion of 4/24/08/Historic District Commission May 7 (8pm, Weston Library) to consider Selectmen's request for non-slate roof, we think - no notice yet posted.
5)    O&G Schedule / Progress: ?
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
6)    Alternative Energy Committee Discussion/  All members except for one who was out of the country met the evening of ATBM April 21 (minutes taken by a member who will be submitting them) and considered revisions to a tentative RFP;  discussion ensued of the best way to get all parties who will be involved in recommending funding fully informed of progress as the revision to the RFP moves along.
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval: Consultant & Other Invoices; Submission to the SBC, if any
10)    Next Meeting(s): May 14, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, April 16, 2007, 7:30pm, Commission Room at Town Hall -  agenda (since there are now only five members on the Building Committee, THERE WAS A QUORUM PRESENT [Steve Ezzes resigned effective with the Board of Selectmen's acceptance on April 3, 2008])
1)    Call Meeting to Order:        
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 4/2/08
3)    HS Auditorium Project: discussion of bidder availibility
a)    Auditorium Renovation Bidding update: Bid due; Construction Schedule; Seating Bid; Seating Schedule;
4)    TOW Roof Replacement: Discussion of Bids Received & Possible Alternates/discussion of differences between estimate and bids.
5)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
6)    Alternate Energy Committee Discussion: Discussion
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s):
Building/School Building Committee, Wednesday, April 2, 2007, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Minutes of 3/19/08/done
2)    HS Auditorium Project:Auditorium Renovation Presentation; Progress; Budget - Schedule, Bidders & Bidding/full set of nearly complete plans for bidding shown.
3)    TOW Roof Replacement: Bid due 4/7/08;
4)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
5)    Alternate Energy Committee Discussion: Discussion/ to be included in the April 3 review for the Selectmen
6)    New Business as may properly come before the meeting: see above--also report on Kaestle-Boos and the auditorium and perhaps Revson.
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): April 16, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, March 19, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Minutes of 3/5/08/done
2)    HS Auditorium Project: Auditorium Renovation Presentation; Progress; Budget & Schedule/long review of "probable cost" $1,703,452, presentations by four consultants (architect, engineer, threatre specialist and lighting and sound specialist.
3)    TOW Roof Replacement: Bid meeting 3/17/08 review;  bid opening April 10.  At 10:25pm we left.
4)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)Close-out; Pipe & Power
ii)Commissioning Update / Report
5)    Alternate Energy Committee Discussion: Discussion
6)    New Business as may properly come before the meeting:
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): April 2, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, March 5, 2008, 7:30pm, Commission Room at Town Hall -  agenda

1)    Approve Minutes of Previous meetings: Minutes of 2/6/08/done
2)    HS Auditorium Project: moving ahead - need more detail to be able to get price correct
a)    Auditorium Renovation Progress; Budget
i)    Design Development Update w/estimates
3)    HS Roof anticipated Close-out Update/did good!
4)    TOW Roof Replacement:  went out, got 4 or 5 responses;  bid opening in April.
a)    Bid Contract for the Town Hall;
b)    Water drainage from Building/not discussed
5)    O&G Schedule / Progress: almost there!
a)    HS:
i)    Close-out; Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out, Shawn’s Lawns
6)    Alternate Energy Committee Discussion: Discussion / Interview for additional new member/interview
7)    New Business as may properly come before the meeting: discussion of auditorium schedule
8)    Executive Session - As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): March 19, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm./might be an additional one if it will help move auditorium along.
Building/School Building Committee, Wednesday, February 6, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 1/23/08/done
2)    HS Auditorium Project: full discussion - Captial Committee to review it on Friday, Feb. 8 at 8am in Town Hall.
a)    Auditorium Renovation Progress; Budget w/ alternates
i)    Schematic Design with estimates
ii)    Recommended enhancements with associated costs
3)    HS Roof anticipated final cost/almost completed.
4)    HS & TOW Roof Replacement: Bid Contract for the Town Hall;  almost ready to go out.
5)    O&G Schedule / Progress:
a)    HS:
i)    Close-out status; Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out status; Pipe & Power
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternate Energy Committee Discussion:  see Alternative Energy Committee notes.
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): February 20, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, January 23, 2008, 7:30pm, Commission Room at Town Hall -  draft agenda
1)    Call Meeting to Order: Meeting
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 1/09/08/done
3)    HS Auditorium Project:
a)    Auditorium Renovation Progress; Presentation of revised budget w/ alternates - fully discussed (2 hours); pr